• a furnisher and distributor of sensitized film, plates and chemicals as well as related equipment for exposure and development;
• a supplier of complementary raw materials, computerized imaging and digital printing equipment;
• a provider of online proofing and artwork delivery systems and services.
  Our company also acts as:
• a supplier of computerized labeling and bar-coding equipment as well as related raw materials to a variety of industries and service companies.

2. SECTION 10 GUIDE

2.1 In terms of section 10 of the Promotion of Access to Information Act, 2000 a guide containing information relating to:

2.1.1 obtaining access to a record of a private body and the assistance that is available from the Human Rights Commission in this regard;

2.1.2 lodging a court application against a decision by the head of a private body;

2.1.3 the fees payable for accessing a record; and

2.1.4 the voluntary disclosure of information by private bodies,
will be available from the Human Rights Commission by no later than August 2003.

2.2 The contact details of the South African Human Rights Commission are as follows:

PAIA Unit

The Research and Documentation Department
Postal Address:  Private Bag 2700, Houghton, 2041
Telephone:       +27 11 484 8300
Telefacsimile:    +27 11 484 0582
Website:          www.sahrc.org.za
E-Mail:            paia@sahrc.org.za

3. SECTION 52(2) NOTICE

No notice has been published.

4. RECORDS THAT ARE AVAILABLE IN TERMS OF OTHER LEGISLATION

4.1 Where applicable and insofar as the requester complies with the requirements set out in the relevant act, the requester may request information which is available in terms of the following legislation:

4.1.1 The Basic Conditions of Employment Act 75 of 1997;

4.1.2 Income Tax Act of 1962;

4.1.3 The Companies Act 61 of 1973;

4.1.4 Compensation for Occupational Injuries and Diseases Act 130 of 1993;

4.1.5 Value Added Tax Act of 1991;

4.1.6 Employment Equity Act 55 of 1998;

4.1.7 Workmen’s Compensation Act of 1991;

4.1.8 Labour Relations Act 66 of 1995;

4.1.9 Pension Funds Act of 1956;

4.1.10 Regional Services Councils Act 109 of 1985;

4.1.11 Skills Development Act 97 of 1998;

4.1.12 Skills Development Levies Act 9 of 1999;

4.1.13 Unemployment Insurance Act 30 of 1966;

4.1.14 Occupational Health and Safety Act of 1993.

5. SUBJECTS AND CATEGORIES OF INFORMATION HELD

The subjects and categories of information on which the private body holds records are as follows:

5.1 Finance:
5.1.1 statutory books of accounts;
5.1.2 purchase orders;
5.1.3 shipping indents;
5.1.4 invoices.
5.1.5 Credit notes
5.1.6 Inventory records
5.1.7 Petty cash
5.1.8 Vouchers
5.1.9 Customer files

5.2 Operational issues:
5.2.1 marketing reports;
5.2.2 minutes of meetings.

5.3 Distribution:
5.3.1 distribution agreements;
5.3.2 suppliers;
5.3.3 management reports;
5.3.4 proof of delivery;
5.3.5 shipping indents.

5.4 Business Strategy:
5.4.1 mission statement;
5.4.2 company profile;
5.4.3 corporate brochure;
5.4.4 website.

5.5 Assets:
5.5.1 Asset Register.

5.6 Liabilities:
5.6.1 General Ledger.
5.6.2 Supplier invoices

5.7 Marketing:
5.7.1 minutes of meetings;
5.7.2 brochures;
5.7.3 press releases;
5.7.4 customer lists;
5.7.5 website.

5.8 Information Technology:
5.8.1 minutes of meetings;
5.8.2 software licences;
5.8.3 disaster recovery plans;
5.8.4 software programs.

5.9 Human Resources:
5.9.1 HR policies and procedures;
5.9.2 Employment Equity Reports;
5.9.3 Skills Development Reports;
5.9.4 contracts of employment;
5.9.5 payroll data;
5.9.6 employee records.

5.10 Management:
5.10.1 Management accounts;
5.10.2 Minutes of meetings.

5.11 Client care:
5.11.1 mission statement;
5.11.2 company policy.

5.12 Contractual relationships:
5.12.1 distribution agreements with suppliers;
5.12.2 official quotations to customers.

5.13 Quality:
5.13.1 technical reports;
5.13.2 suppliers’ technical data sheets;

5.14 Company organizational structure:
5.14.1 organogram;
5.14.2 Employment Equity Reports.

5.15 Company secretarial:
5.15.1 statutory documents;
5.15.2 board resolutions;
5.15.3 details of directors and shareholders;
5.15.4 board minutes.

The universal resource locator of Kemtek Imaging Systems Holdings Limited is www.kemtek.co.za.  The website contains the following information: press releases, past and current news, new products, competition page, links to international principals, list of products and services offered, company profile and other branch’s contact details.

6. THE REQUEST PROCEDURES

6.1 Forms and Fees:

6.1.1 A request for information must be made in the prescribed form, must be addressed to the head of the private body, and must submitted together with the prescribed fee.

6.1.2 The prescribed request form and details regarding the prescribed fees are available from the head of the private body and from the South African Human Rights Commission, whose contact details are set above.

6.2 Form of request:

6.2.1 The requester must use the prescribed form to make the request for access to a record.  This must be made to the head of the private body. This request must be made to the address, fax number or electronic mail address of the body concerned.

6.2.2 The requester must provide sufficient detail on the request form to enable the head of the private body to identify the record and the requester.  The requester should also indicate which form of access is required.  The requester should also indicate if it requires notice of the decision of the head of the private body in any manner, other than in writing.

6.2.3 The requester must identify the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right.

6.2.4 If a request is made on behalf of a another person, the requester must submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body.

6.3 Fees:

6.3.1  A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee.  Every other requester, who is not a personal requester, must pay the required request fee.

6.3.2 The head of the private body must by notice, require the requester to pay the prescribed fee, if any, before further processing the request.

6.3.3 The requester may lodge an application to court relating to the payment of the request fee.

6.3.4 After the head of the private body has made a decision on the request, the requester must be notified in the required form.

6.3.5 If the request is granted then a further access fee must be paid for the search, reproduction, preparation and for any time, in excess of the prescribed hours, required to search and prepare the record for disclosure.

7. OTHER INFORMATION REQUIRED BY REGULATION

The Minister of Justice and Constitutional Development has not made any regulations in this regard.

8. AVAILABILITY OF THE MANUAL

8.1 This manual is available for inspection at Kemtek Imaging Systems Holdings Limited, free of charge.

8.2 A copy of this manual can be obtained from the South African Human Rights Commission, can be accessed using the universal resource locator,  www.kemtek.co.za and was published in the Government Gazette.

8.3 It should be noted that the manual accessible on the website of Kemtek Imaging Systems Holdings Limited and in the Government Gazette, does not include the request forms or the fee structure. The request forms and fee structure can be obtained via the SAHRC website, details of which are set out above, or via the website of the Department of Justice and Constitutional Development, which website can be accessed using the universal resource locator, www.doj.gov.za.

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